Creating Information Assets

You can create/store information assets by pressing the Create New asset button, located at the top right of the page. Doing this will open a side window where you can add the following information:

Asset Name: The name of the asset
Asset Owner: The employee in charge of the asset
Storage Location: Where the information is stored
Classification: Whether the information is confidential, secret, public etc.
Retention Period: How long the information is held for
Compliance Requirements: Whether the information relates to, or is impacted by, and compliance standards.
Encryption: What methods of encryption the asset is protected by
Last Access Review: The date of the last access review
Access Control: Whether there are any access controls in place for this asset

Reviewing Information Assets

Assets stored within the Information Asset Register should be regularly review and updated to ensure they meet any recent changes in policy, process, or organisational structure. These assets can be examined in more detail by selecting View Details on the desired asset. as indicated below:

e selected, a new window will open, displaying more information about the asset. You will see a page similar to the following:

This asset, a Business Continuity Plan, has many important details associated with it. We've already explained each of these areas above, so please review those if you would like a refresher.

Information regarding the asset can be changed by selecting Edit Record. This will open a new window allowing users to make changes to all of the areas listed previously.

Updated on: 26/06/2025