Updating Internal Policies and Notifying Employees
Once you have added a policy to the Internal Policy Management area, you can send it to employees via email and request that they both read and acknowledge the policy's content.
To notify employees, click the Review button on your desired policy, as shown below:
This will open a new window that provides more information about this policy, such as the regulatory mapping, associated risks, and the access control. There will also be a button labelled Notify Employees (see below) which will send an email to all the addresses that were specified during the creation of the policy. For a refresher on adding email addresses, click here.
Employees will receive an email from OneClickComply notifying them that a policy has been assigned to them. Once they have read the policy, they will be required to enter their email address and confirm that they have fully understood the document.
After an employee accepts a policy, the Review area will automatically update the Accepted Count, and a new button will appear called Review Acceptance. As the name suggests, clicking this will bring up a list of all employees that have been notified about the policy, and who has read and accepted it.
To notify employees, click the Review button on your desired policy, as shown below:
This will open a new window that provides more information about this policy, such as the regulatory mapping, associated risks, and the access control. There will also be a button labelled Notify Employees (see below) which will send an email to all the addresses that were specified during the creation of the policy. For a refresher on adding email addresses, click here.
Employees will receive an email from OneClickComply notifying them that a policy has been assigned to them. Once they have read the policy, they will be required to enter their email address and confirm that they have fully understood the document.
After an employee accepts a policy, the Review area will automatically update the Accepted Count, and a new button will appear called Review Acceptance. As the name suggests, clicking this will bring up a list of all employees that have been notified about the policy, and who has read and accepted it.
Updated on: 01/05/2025
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